Youth Meeting Minutes

Region 5 Youth Meeting Agenda - Northwest Heritage Show

March 31, 2018 - Northwest Heritage Show - Saturday Dinner Break

   1. Call to Order

   2. Secretary and Treasurer Repot

   3. Review of Minutes from the last meeting

Old Business

   4. Volunteer at the shows! We need you and it counts towards the year end high point

   5. Follow the instagram page!. How do we make it more popular?

   6. Fun/Educational events?

   7. Fundraising Ideas

New Business

   8. AHYA Update from the Denver Meeting

   9. Youth Nationals 2018
     a. Who is going? Invite them to the meetings
     b. What do you want our Parade of Regions theme to be?
     c. Limited Edition Items

   10. Garland Sponsor Sales

   11. Judging Team

   12. Activities at Shows
     a. Carrot Bundle Sales at Daffodil
     b. Shout out bears at Cascade
     c. Wheelbarrow Race at Midsummer
     d. Flocking at Region 5
     e. New Ideas?

Open Discussion
     13. What would like to see happen in the region?


2018 Region 5 Youth Meeting Minutes

Emerald Queen Casino Banquet Hall
Saturday January 13, 2018

I. Welcome and Call to Order
    A. Meeting called to order at 3:37 pm

II. Attendance and Introduction of Officers

III. Established Meeting Dates for the Year
     A. Northwest Heritage → March 31 - April 1
     B. Daffodil → April 27 - April 29
     C. Mid-Summer → June 7 - June 10
     D. Region 5 Championships → July 10 - July 14

IV. Proposed Youth Activities Outside of Shows
     A. Tour of Emerald Downs
     B. Bowling Night
     C. Laser Tag

V. Proposed Youth Activities at the Shows
     A. Mini-Olympics
     B. Wheelbarrow Races
     C. Water Balloon Fights
     D. “Soulmate” game
     E. Trainer Equitation Class for Charity

VI. Brainstorm of Fundraising Ideas - Danielle
     A. Shout-Out Bears
        1. Sold for $5.00
        2. Additional stuffed animals available ex. zebras/horses
     B. Carrot Bundles
        1. Sold for $2/$3
     C. Flamingo Fundraiser (Regionals)
         1. $10 to flock / $20 to remove
         2. Proposed alternative was to use poop emojis or cow pies
     D. Mother’s Day Bouquets
     E. Silent Auction
         1. Items would need to be donated
         2. Profits would be split between Youth and AHDF
     F. Jamba Juice
        1. Small $2 drinks
        2. Permission would be needed from Monroe show grounds
     G. Championship Garland Sponsorship
         1. $50 to sponsor champion and reserve garlands
         2. Prizes will be given to the youth who sells the most
         3. Form is available on the Region 5 website
         4. Sponsorships cannot be written off on taxes

VII. Cascade Youth Show
     A. Need youth volunteers
     B. Volunteer hours will count towards regional high point
     C. Opportunity to participate in the Mentor Program
     D. Proposed Mother’s Leadline Class

VIII. Youth Judging Team - Allison
     A. Would like more youth participants from the region
     B. Tryouts will be held at the Cascade Youth Show
     C. 4 people are chosen with 1 alternate
     D. Clinics and demonstrations are going to be held at various barns to showcase different disciplines and provide opportunities to practice

IX. AHYA Report - Elizabeth
     A. Theme for Youth this year is “Festival of Colors”
        1. Proposed tie-dyeing shirts for the Parade of Regions
     B. Youth Convention at Nationals
        1. Officer elections
        2. Discussed activities for participants
        3. Trailer Raffle Tickets - $50 each

X. Meeting Opened to Additional Questions and Suggestions
     A. Proposed Western Pleasure Primetime class for older adults
     B. Suggested art contest at the Cascade Youth Show
        1. $1 to submit artwork
        2. Potential prize for winner

XI. Meeting adjourned at 4:25 pm



2016 Region 5 Youth - Meeting Minutes

Sunday January 17, 2016
Bellevue Regional Library

Danika Overstreet called the meeting to order at 3:02 PM after a motion to start the meeting was made and seconded. The secretary read the previous meetings’ minutes and they were approved. Danika began by talking about the Arabian Horse Youth Association Committee Meeting (Convention), which she had attended.. Danika also talked about the AHYA blog, and suggested that everyone, not just the directors, think about contributing with a post. She then moved on to the topic of Scottsdale, and volunteer opportunities at the AHYA booth there and announced the theme for 2016 Youth Nationals: Go for the Gold

The next topic was the NW Equestfest, which was held at the Bellevue Marriott. One person commented that there were a lot of people, and that the conference rooms were full, but there was a good turnout. Danika then asked about the Awards Banquet. The AHA President, Cynthia Richardson and the Judges and Stewards Commissioner, Stan Morey both spoke. The proceeds from the silent auction went to benefit Little Bit, The Arabian Horsemen's Distress Fund, and Region V Youth. Kari and Danika talked about the different High Point Awards that were presented: Open, and AHA. Kari announced that the High Point Standings were not going to be posted on the Region V website this year.

New Business
The first topic of New Business was fundraising for the Youth Program. Some of the ideas that were suggested were: a GoFundMe page, tack sales at shows, flowers/bears/etc for exhibitors, and a tack cleaning booth.
Danika talked about the Cascade Youth Benefit Show, at the Tacoma Unit in Spanaway from May 5-8, 2016. There will be lots of youth classes and youth volunteers are required. Bob from the PRAHA club also talked about a mentoring program for the youth at the shows, and explained some details about the Cascade Benefit Show. Kari suggested to us that we write a letter and try to go out and get businesses to sponsor us.
McKenzie talked about the importance of volunteering. It’s a fun way to get involved if you don’t have a horse and it can be extra credit for high point.

What do we want to see from the Youth?   
Danika and Kari lead a discussion about adding more fun classes as an outreach for the Youth. Kari talked about how to get permission from the show management and will talk to the management for NW Heritage.

Future Meetings/Bonding
The next meeting will be at NW Heritage, at the Evergreen State Fairgrounds in Monroe. The meeting will be Saturday April 2, 2016 between the morning and afternoon class sessions.
Kari talked about involving the youth at the shows, by having Youth Exhibitor Parties or an Ice Cream Social. She also talked about doing popsicles at the Region V Championship again.
 Danika led a discussion about different ideas for bonding activities. Some of the ideas that were suggested were going to a movie and bowling. We voted to postpone talking about Bonding until the next meeting.

Judging Team Tryouts.
Kari led the discussion on this topic. The judging team tryouts will be held at Carlton Farms in Lake Stevens. The tryouts will be held by Platinum Performance. The requirements for becoming part of the judging team are: to do well at the tryouts, attend at least 2 Youth Meetings, Volunteer at the Cascade Youth Show and one other show, and be a current AHA member.

Meeting adjourned at 4:05.          


About Region 5

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The Arabian Horse Association's Region 5 encompasses Alaska, Washington, Northern Idaho, and Western Montana. Region 5 has earned the respect of Arabian horse competitors across the country. Whether for show, endurance or dressage, horses from the Pacific Northwest are among the best in the nation. The quality and caliber of our Region 5 horses are evident by the results of highly competitive shows such as the U.S. Nationals, Canadian Nationals, and Scottsdale.



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